Transaction
There aren't any standard way to record transactions, users should always try to explore and determine the more suitable way, we'll offer a few suggestions here:
Record all money flow, please visit http://www.accpal.com/learn/currency.htm for an example
Virtual account, virtual spending? Sometimes it's useful to virtually recording transactions(double entry style) that is neither expense nor income, please visit http://www.accpal.com/learn/example_person.htm for an example
If you prefer double entry book keeping style? It's easy to transform chart of accounts to multi-level tags, and get started on double entry style.
Although it's not recommended due to confusion, user can mix and match different styles to meet different objectives. The bottom line is, there's no standard way and there's no perfect way of doing book keeping, AccPal.com adds flexibilities and accommodates different styles for different usage. Please feel free to use this great free tool to explore it's potential on better managing your money.
Understanding transaction
Grouping of transactions
When adding new transactions, user can add more than one transaction at a time. If more than one record of transactions is added, all the transactions added at that instance will be treated as a group, when editing a transaction within a group, all transactions within the group will be available to edit.
This grouping feature is especially useful for situations when user need to split transactions, or transfer money between accounts.
Terms
Date: The date when the transaction occurs. Required field.
Account: The associated account money flow in or out. Required field.
Description: A description for the transaction, note for lazy people, it can be blank.
Quantity: Postive value for incoming/buying quantity, negative value for outgoing/selling quantity.
Amount: Postive value for Incomes, negative value for Expense. Required field.
Person: The person associated with transaction.
Is Transfer: Indicating whether this is a transaction transfering money between accounts(used in reports because this is neither income nor expense).
Tags: User may only associated tags without child to a transaction, multiple tags can be associated to a transaction, however tags from the same branch will not be allowed to add to prevent duplicated results in reporting.
Adding new transactions
Currency, account is required before any new transaction is added.
To add new transactions, Click "Menu"
Under "New", Click "New transaction" on the second column
A popup window will open, and you may enter new transaction records
List all transactions
To list all transactions, Click "Menu"
Click "Transactions" on the first column
Search and Filter Transactions
Go to list all transactions
Click "Filter" and start refine your search by defining the filtered parameters, click "Show Filtered Result"
Shortcut - Filtered Transactions
Go to list all transactions
Click "Filter" and start refine your search by defining the filtered parameters, click "Show Filtered Result"
User may click the green arrow next to "Menu" to save shortcut after the result is displayed.
Notice user can only save transaction shortcut when the filter is enabled and the result is displayed.
Cancel Filtered Results
Click "Disable Filter" to cancel the filtered results and list all transactions
Exporting selected transations
To export all transactions, Click "Menu"
Click "Transactions" on the first column, user may click "Save To Excel" to export all transactions to excel.
Optinally user may export specific results by clicking Filter, and refine transactions to specific parameters
Click "Show Filter Result"
User may click "Save To Excel" after result is displayed.
Edit a transaction
Go to list all transactions
From there you can:
1. Double click on the transaction from the list
2. Right click on the transaction from the list and select "Edit"
Delete a transaction
Go to list all transactions
From there you can:
1. Select transaction from the list, and hit "Delete" button on your keyboard
2. Right click on the transaction from the list and select "Delete"
